Microsoft Word Tips and Tricks


Here are the 10 Microsoft Word tips and techniques:


Tip 1: To generate paragraphs of sample text

  • Open a blank Microsoft Word document and enter the following command and hit the Enter key:
    =rand(x,y)
    where x is the number paragraphs and
    y is the number of sentences
  • A number of sample text paragraphs will then be generated allowing you to experiment with the various Word commands. This does not appear to work on some installed versions of Word. Try it and see!

Note: If you are using Word 2007, you can use =rand.old(x,y).


Tip 2: To add icons to the menu bar

  • Right click on any toolbar.
  • From the pop-up menu displayed, select Customize.
  • Select the Commands tab.
  • In the Categories section, select the required category of command, such as File, Edit etc.
  • In the Commands section of the dialog box, select the required icon.
  • Drag and drop the icon to the menu bar.
  • Close the dialog box.


Tip 3: To change your Office Assistant

  • If necessary, display the Office Assistant.
  • Right click on the Office Assistant to display a pop-up menu.
  • Click on the Choose Assistant… command.
  • Click Next to choose the intended picture/icon.
  • Click OK. (You may need the Microsoft Office installation CD to complete the operation).


Tip 4: To change the Word measurement units

  • Click on the Tools drop down command.
  • Select the Options command.
  • Select the General tab.
  • In the Measurement Units section of the dialog box, select the required type of measurement units.
  • Click on the OK button.


Tip 5: To use the hidden 'Save All' command

  • Press the Shift key while clicking on the File drop down menu and you will see a 'hidden' Save All command.


Tip 6: To quickly add arrows to the document

  • To insert the right arrow in the documents, type -->.
  • To insert the bold right arrow in the documents, type = =>.
  • To insert the left arrow in the documents, type <--.
  • To insert the bold left arrow in the documents, type <= =.


Tip 7: To apply a border to the part of a paragraph

  • Select (highlight) the paragraph.
  • From the Format menu, click Borders and Shading.
  • From the Borders and Shading dialog box displayed, click the Border tab.
  • Click the Custom button, and then choose the type of line you want from the style box.
  • In the Preview box there is four button, the top button places the border at the top, the next one at the bottom, the next one at the left, and the last one places the border at the right of the selection.
  • Select any of these button and click on the OK button.


Tip 8: To set the default location of documents

  • Click on the Tools drop down command.
  • Select the Options command.
  • Select the File Locations tab.
  • Double click in the File types section of the dialog box and enter the required default file location.
  • Click on the OK button.


Tip 9: To move images to the exact position

  • Press the Alt key as you drag the object/image into place.
Note: This tip works as long as the image is not set to be in line with the text. To make sure it works:
  1. Double-click the image, and select the Layout tab.
  2. Under Wrapping style, choose any styles except In line with text.
  3. Click on the OK button.


Tip 10: To print only part of the document

  • Select (highlight) the section that you want to print.
  • From the File menu click Print.
  • Click Selection under the Page Range section.
  • Click OK.

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