"10 Solid Advantages To Upgrade To Office 2007"

Why you should upgrade to Office 2007?

The 2007 Office System is by no means just another collection of incremental tweaks to the world's most widely used productivity suite.

So, the 2007 applications impose a more-demanding learning curve than their predecessors. Here, I will let you know why it's worthwhile for you to upgrade?

1. Fairly Straight Forward System Requirements

The minimum PC requirements to install Office 2007:

  • Microsoft Windows XP with Service Pack (SP) 2, Windows Server 2003 with SP 1, or Windows Vista
  • 500 megahertz (MHz) CPU or higher
  • 256 megabyte (MB) RAM or higher
  • Hard drive with at least 2 gigabyte (GB) free space
  • a CD-ROM or DVD drive
  • a 1024×768 or higher resolution monitor

It's recommended that you need slightly higher PC specifications especially the CPU and RAM from the above minimum requirements.

2. Amazing Eight Microsoft Office 2007 Suites

  • Microsoft Office Enterprise 2007 (New)
  • Microsoft Office Professional Plus 2007
  • Microsoft Office Ultimate 2007 (New)
  • Microsoft Office Professional 2007
  • Microsoft Office Small Business 2007
  • Microsoft Office Standard 2007
  • Microsoft Office Home & Student 2007
  • Microsoft Office Basic 2007

You'll definitely want to closely analyze the included applications, supported technologies, upgrade paths, and pricing to make sure you're not paying for more than you need or sacrificing essential components.

3. The Price is Comparable with Office 2003

The price structure for Office 2007 maps pretty closely to Office 2003. For example:

  • The retail price for Microsoft Office Home and Student 2007 edition, which includes the Word, Excel, PowerPoint and OneNote, only cost $149.95.
  • The retail price for Microsoft Office Standard 2007 edition, which includes Word, Excel, PowerPoint, and Outlook, costs $399.95 ($239.95 for the upgrade).
  • The retail price for Microsoft Office Small Business 2007 edition, which includes Word, Excel, PowerPoint, Outlook with Business Contact Manager, Office Accounting Express, and Publisher, costs $449.95 ($279.95 for the upgrade).
  • The retail price for Microsoft Office Professional 2007 edition, which includes Word, Excel, PowerPoint, Outlook with Business Contact Manager, Office Accounting Express, Publisher, and Access, costs $499.95 dollars ($329.95 for the upgrade).

4. Office 2007 Additional Features

Three of the available Office 2007 packages, namely Office Ultimate 2007 (available as Full Packaged Product only), and Office Professional Plus 2007 and Office Enterprise 2007 (available in Volume Licensing only), provide additional collaboration features in Word, Excel, PowerPoint, and Outlook.

These unique features support the following scenarios:

  • Implement Enterprise Content Management: In Word 2007, Excel 2007, and PowerPoint 2007, users can view or edit document properties easily while they work on document content by using the Document Information Panel, which appears at the top of the document in the Office program.
  • Support and automate processes using forms and workflow: Users can build forms with InfoPath and embed these within Office documents.
  • Protect documents with persistent security: Integration with Windows Rights Management Services enables authors to set permissions for documents that they create. Only after successful authentication can others access or edit the documents to the extent determined by the author.

5. The Advantages of the New File Formats

Office 2007 introduces the XML(Extensible Markup Language) file formats for Word, Excel, and PowerPoint. These formats offer a number of significant advantages:

  • More compact size (the files are compressed)
  • Less chance of corrupted files (components are stored as separate entities, so if one piece is damaged, the rest of the document is still viable)
  • Better integration of business information (users can more easily assemble documents from various data sources, exchange data between Office and other systems, and publish, locate, and reuse information)
  • Interoperability (information can be used by any application that can read and write XML, not just Office apps)
  • Security (because of the transparent nature of the format, sensitive information can be readily identified and removed; the format also allows you to identify, isolate, and manage embedded code and macros)
  • Compatibility (the .doc, .xls, and .ppt binary formats are compatible with Office 2007 apps, and users of Office 2000/XP/2003 can install the Compatibility Pack so that they can open, edit, and save documents in the new formats)
  • Open and royalty-free specification
  • Easier integration (developers have direct access to specific contents within the file, like charts, comments, and document metadata without having to parse entire documents)

6. Interface Changes to Improve Productivity

Office 2007 programs have changed quite a bit in appearance; however, most of the features are still the same. The features, buttons, and tabs do have more of a 3D look and feel now though, and you will notice many bugs have been worked out as features have been enhanced.

  • Ribbon replaces the menu structure and offers a context-sensitive display of options organized according to tab.
  • Each tab corresponds to a task. For example, in Word 2007, the Home tab contains the most commonly used writing tools, such as the font formatting options and style options. Additional tabs will appear in a program based on an action.
  • Groups are units of related commands (buttons, menus, drop-down lists, etc. They include each command needed for a certain task. The groups on the Excel Ribbon include Clipboard, Font, Alignment, Number, Styles, Cells, and Editing.

7. Application-specific Changes Add More Values to the Program

  • Word 2007 offers an enhanced document comparison feature lets you view original copy against revised copy in a tri-pane window; its Document Inspector finds and removes comments, hidden text, and personally identifiable information; it offers prefab building blocks (like cover pages and sidebars) to get your document done faster. Word even can create, publish, and update blog entries directly.
  • Excel 2007 has expanded its spreadsheet capacity to 1,048,576 rows and 16,384 columns; charting is simplified; conditional formatting is easier to apply; formula AutoComplete; new tools make it easier to discover trends and variances in your data.
  • PowerPoint 2007 lets you set up slide libraries on a SharePoint Server 2007 site and keep presentations synchronized with the slides stored there; you can adds SmartArt styles; you can apply a theme to globally transform the appearance of a presentation.
  • Outlook 2007 offers a To-Do bar that shows you flagged e-mail and tasks; calendar sharing has been improved; an attachment previewer has been added; it includes support for reading and managing RSS feeds.
  • Access 2007 includes new database templates to help you set up things like inventory tracking and project management; you can use new grouping, filtering, and sorting features to refine your reports; it includes some new field types.

8. Smarter and Loaded with New Tools and Features that You Can't Miss…

  • SmartArt feature, which you can use in Word, Excel, PowerPoint, and Outlook e-mail messages, lets you create slick graphics to convey all kinds of information.
  • The themes coordinated across Word, Excel, and PowerPoint lets you develop a standard look and feel across all your documents and presentations.
  • Excel's charting features (supported in Word and PowerPoint) have been improved and include new special effects and templates.
  • Word comes with a gallery of building blocks, which you can drop into a document to add preformatted elements like headers and footers, cover pages, sidebars, and pull quotes.
  • Excel offers more color choices, new functions, richer conditional formatting, styles to simplify formatting tables, charts, and pivot tables, and a much improved implementation of cell styles.
  • PowerPoint allows you to create custom layouts and offers new text options, such as columns, wrapping, vertical text, and special effects (glowing, fills, 3-D, etc.).
  • Access offers new templates for a variety of purposes and a greenbar format to make forms and reports sharper-looking and easier to read.

9. Numerous Deployment Options are Available

Office 2007 supports a variety of deployment options, whether you need to install it on one system or hundreds (or even thousands) of systems. You can prepare disk images, deploy it on networks with limited bandwidth using precache technology, upgrade existing versions, or deploy it across an enterprise using Group Policy or Microsoft SMS 2003.

In addition, Microsoft offers its Solution Accelerator for Business Desktop Deployment (BDD) 2007, which can help you perform large scale Office (and Vista) rollouts. Among other things, it lets you create software and hardware inventories to help in installation planning, test applications to confirm compatibility before installation, and setup a lab environment, etc.

10. Office 2003 and its Predecessors are Out of Date

Along the time, a lot of flaws and problems were worked around and users demanding more and more on the capabilities of the programs that expected to solves they daily tasks make the predecessors unable the fulfills the needs.

Office 2007 represents a clean break in platform design, built from the ground up to shed the superannuated binary file formats and enable a new paradigm for usability. The added new features and enhancements on the current program capabilities make a brand new model.

Related Topics:

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Free Download the Microsoft Office Compatibility Pack Here!

The 10 Office 2007 Compatibility Issues That You Must Know

The 10 New Office 2007 Screen Elements That You Must Know

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Download the Top 20 Office 2007 Add-ins Tools For Free Now!

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