PowerPoint Presentation Printing


Is the presentation printing easy? See the guides below to find your answer.

In order to print, Microsoft PowerPoint requires that a printer driver has been installed in your computer that matches the printer you are currently using.

ON the printer and load some papers to the printer tray.


To change Page Setup options

  • From the File menu, click Page Setup.
  • From the Page Setup dialog box displayed, click on the down arrow on the Slides sized for: box and choose one of the following options:

    PowerPoint Page Setup dialog box


    On-screen Show Page orientation is set to landscape. Width is set to 10 inches, height to 7.5 inches.
    Letter Paper (8.5 X 11 in) The width is set to 10 inches, height to 7.5 inches. To allow your slides to fill the page, the orientation is set to landscape.
    Ledger Paper (11 X 17 in) The width is set to 13.32 inches, height to 9.99 inches. Page orientation is set to landscape.
    A3 Paper (297 X 420 mm) The width is set to 14 inches, height to 10.5 inches. Page orientation is set to landscape.
    A4 Paper (210 X 297 mm) If the orientation is set to landscape, the width is set to 26 cm, height to 18 cm so that the slide fill the A4 page.
    B4 (ISO) Paper (250 X 353 mm) The width is set to 11.84 inches, height to 8.88 inches.
    B5 (ISO) Paper (176 X 250 mm) The width is set to 7.84 inches, height to 5.88 inches.
    35 mm Slides The width is set to 11.25 inches, height to 7.5 inches. If the orientation is landscape, the slide content will fill the slide area.
    Overhead The width is set to 10 inches, height to 7.5 inches. To allow your slides to fill the page, set the orientation to landscape.
    Banner The width is set to 8 inches, height to 1 inch.
    Custom Select the dimensions you require by clicking on the up and down arrow in the Height and Width boxes.

  • If you want to begin numbering your slides with any number other than one, enter a new number in the Number slides from: box.
  • In the Orientation section, select the orientation for your slides in the Slides box. Choose either Portrait or Landscape.
  • In the Notes, handouts & outline section, select the orientation for your notes, handouts and outline. Choose either Portrait or Landscape.
  • When finish, click OK.


    To print

  • From the File menu, click Print.

    PowerPoint Print dialog box


  • The Print dialog box has 4 sections: Printer, Print range, Copies and Print what.

    Printer section

  • This section displays information regarding the currently selected printer. Make sure that in the Name: box display the printer name that you are going to print to.

    Properties Button

    Click on this button will let you set the printing paper size, paper orientation, color or black/white printing, etc. This is very important, as it will affect the printing output. Click OK when finish and return to the Print dialog box.

    Print range section

    This section allows you to define what to print. The options available are:
  • All – the whole presentation.
  • Current Slide – the currently selected slide.
  • Selection – a subset of the presentation selected by the mouse.
  • Slides – a selection of continuous and/or non-continuous slides by entering the slide numbers.

    Copies section

    This region allows you to enter the number of copies required and whether you want them collated or not.

    Print what section

    It contains the following options:
    Print what:
  • Slides – The PowerPoint normal slides.
  • Handouts (2,3 or 6 ) – Allows you to print 2, 3 or 6 slides in a page (normally to be distributed to the audiences)
  • Notes Pages – the notes page of your slides.
  • Outlines View - The outline view of your presentation slides.
    Color/grayscale:
  • Color - This will print using the color settings as in the slides.
  • Grayscale - This will print using grayscale color adjustment.
  • Pure blank & white - This will print purely black and white color.

    Scale to fit paper - Tick the option will fit the paper size printing.
    Frame slides - Tick the option will print the slide frame as well.

    When everything finish, click the OK button to start printing.

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