The PowerPoint Toolbars and Slide Manipulations


The PowerPoint toolbars… it’s for what?

PowerPoint has 13 toolbars, including the Task Pane. By default, the Standard, Formatting, and Drawing toolbars are displayed.

The other toolbars are used only for specific functionality in PowerPoint.

This page will let you know the most commonly used toolbars and its function.

To show a toolbar

  • From the View menu, choose Toolbars and select the toolbar you want to display (you will see a check mark beside a toolbar when it is visible)


    To hide a toolbar

  • From the View menu, choose Toolbars
  • Select the toolbar you want to hide (you will not see a check mark beside a toolbar when it is hidden).


    The Standard Toolbar

    The commonly used action is represented by an icon of the Standard toolbar. When you put your mouse pointer over an icon, it is highlighted and a descriptive wording appears. Click the icon/action you want to apply to your slide objects.

    PowerPoint Standard toolbar


    The icons on the Standard toolbar and it function:

    IconFunction
    New To start a new presentation
    Open To open a presentation
    Save To save a presentation
    Permission To sets permissions for opening or changing a presentation
    E-mail To send the presentation as an e-mail
    Print To print the presentation
    Print Preview To change the display to print preview
    Spelling To start the spell checker
    Search To display the Basic Search Pane
    Cut To cut selected text or object to the Clipboard
    Copy To copy selected text or object to the Clipboard
    Paste To paste the last item from the Clipboard
    Format Painter To copy formatting (for duplication purpose)
    Undo To undo the last action
    Redo To redo the last undo action
    Insert Chart To start the Chart Wizard
    Insert Table To insert a table
    Table and Borders To display the Table and Borders toolbar
    Insert Hyperlink To insert a hyperlink
    Expand All To expand the title and text for all slides on the Outline tab
    Show Formatting To show or hide character formatting
    Show/Hide Grid To show or hide gridlines
    Color/Grayscale To show the presentation in color, black and white, or grayscale
    Zoom To zoom the Slide, Outline tab area, or Slides tab area



    The Formatting Toolbar

    The formatting toolbar are located near to the top of your screen as shown here. Each toolbar icon on the toolbar has specific function that allows you to change the effects of the objects in your PowerPoint slides.

    PowerPoint Formatting toolbar



    The icons on the Formatting toolbar and it function:

    IconFunction
    Font To select font styles from the drop-down list
    Font Size To select a font size from the drop-down list
    Bold To apply bold formatting to selected text
    Italic To apply italic formatting to selected text
    Underline To apply underline formatting to selected text
    Shadow To apply shadow formatting to selected text
    Align Left To align text or inline objects to the left
    Center To align text or inline objects to the center
    Align Right To align text or inline objects to the right
    Distributed To align text or inline objects distributed across the whole line
    Change Text Direction To change the text direction (horizontal to vertical)
    Numbering To add or remove numbering from a selected paragraph
    Bullets To add or remove bullets from a selected paragraph
    Increase Font Size To increase font size
    Decrease Font Size To decrease font size
    Decrease Indent To decrease the paragraph indent
    Increase Indent To increase the paragraph indent
    Font Color To change the font color with a drop-down list
    Slide Design To display the Slide Design Task Pane
    New Slide To insert a new slide



    To insert a new slide

  • From the Insert menu, click New Slide.
    OR click the New Slide icon on the Formatting toolbar


    To insert a duplicate slide

  • From the Insert menu, click Duplicate Slide.


    Copy and Paste Slides

    You can copy and paste slides in Normal View with the Outline and Slides tabs or in Slide Sorter view.


    To copy slides with the Outline tab

  • Click the slide icon of the slide you want to copy.
  • Click the Copy icon on the Standard toolbar.
    OR right-click on the slide icon and select Copy.


    To paste the slide

  • Click the slide icon after which you would like the newly copied slide to appear.
  • Click the Paste icon on the Standard toolbar.
    OR right-click on the slide icon and select Paste.
    Note: You also can copy and paste the slide with the Slides tab or in the Slide Sorter view.


    Deleting Slides

    You can delete slides in Normal View with the Outline and Slides tabs or in Slide Sorter view.


    To delete slides with the Outline tab

  • Click the slide icon of the slide you want to delete.
  • From the Edit menu, click Delete Slide.
    OR right-click on the slide icon of the slide you want to delete and select Delete Slide.


    To delete slides with the Slides tab

  • Click the slide thumbnail of the slide you want to delete.
  • From the Edit menu, click Delete Slide.
    OR right-click on the slide thumbnail of the slide you want to delete and select Delete Slide.


    To delete slides in Slide Sorter view

  • Click the slide thumbnail of the slide you want to delete.
  • From the Edit menu, click Delete Slide.
    OR right-click on the slide thumbnail of the slide you want to delete and select Delete Slide.

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