What You Can Do With PowerPoint Toolbars?

The PowerPoint Toolbars

The PowerPoint toolbars… it’s for what?

PowerPoint has 13 toolbars, including the Task Pane. By default, the Standard, Formatting, and Drawing toolbars are displayed.

The other toolbars are used only for specific functionality in PowerPoint.

This page will let you know the most commonly used toolbars and its function.

To show a toolbar

From the View menu, choose Toolbars and select the toolbar you want to display (you will see a check mark beside a toolbar when it is visible)

To hide a toolbar

From the View menu, choose Toolbars

Select the toolbar you want to hide (you will not see a check mark beside a toolbar when it is hidden).

The Standard Toolbar

The commonly used action is represented by an icon of the Standard toolbar. When you put your mouse pointer over an icon, it is highlighted and a descriptive wording appears. Click the icon/action you want to apply to your slide objects.

The icons on the Standard toolbar and it function:

Icon	Function
New	To start a new presentation
Open	To open a presentation
Save	To save a presentation
Permission	To sets permissions for opening or changing a presentation
E-mail	To send the presentation as an e-mail
Print	To print the presentation
Print Preview	To change the display to print preview
Spelling	To start the spell checker
Search	To display the Basic Search Pane
Cut	To cut selected text or object to the Clipboard
Copy	To copy selected text or object to the Clipboard
Paste	To paste the last item from the Clipboard
Format Painter	To copy formatting (for duplication purpose)
Undo	To undo the last action
Redo	To redo the last undo action
Insert Chart	To start the Chart Wizard
Insert Table	To insert a table
Table and Borders	To display the Table and Borders toolbar
Insert Hyperlink	To insert a hyperlink
Expand All	To expand the title and text for all slides on the Outline tab
Show Formatting	To show or hide character formatting
Show/Hide Grid	To show or hide gridlines
Color/Grayscale	To show the presentation in color, black and white, or grayscale
Zoom	To zoom the Slide, Outline tab area, or Slides tab area

The Formatting Toolbar

The formatting toolbar are located near to the top of your screen as shown here. Each toolbar icon on the toolbar has specific function that allows you to change the effects of the objects in your PowerPoint slides.

The icons on the Formatting toolbar and it function:

Icon	Function
Font	To select font styles from the drop-down list
Font Size	To select a font size from the drop-down list
Bold	To apply bold formatting to selected text
Italic	To apply italic formatting to selected text
Underline	To apply underline formatting to selected text
Shadow	To apply shadow formatting to selected text
Align Left	To align text or inline objects to the left
Center	To align text or inline objects to the center
Align Right	To align text or inline objects to the right
Distributed	To align text or inline objects distributed across the whole line
Change Text Direction	To change the text direction (horizontal to vertical)
Numbering	To add or remove numbering from a selected paragraph
Bullets	To add or remove bullets from a selected paragraph
Increase Font Size	To increase font size
Decrease Font Size	To decrease font size
Decrease Indent	To decrease the paragraph indent
Increase Indent	To increase the paragraph indent
Font Color	To change the font color with a drop-down list
Slide Design	To display the Slide Design Task Pane
New Slide	To insert a new slide

To insert a new slide

From the Insert menu, click New Slide.
OR click the New Slide icon on the Formatting toolbar

To insert a duplicate slide

From the Insert menu, click Duplicate Slide.

Copy and Paste Slides

You can copy and paste slides in Normal View with the Outline and Slides tabs or in Slide Sorter view.

To copy slides with the Outline tab

Click the slide icon of the slide you want to copy.

Click the Copy icon on the Standard toolbar.
OR right-click on the slide icon and select Copy.

To paste the slide

Click the slide icon after which you would like the newly copied slide to appear.

Click the Paste icon on the Standard toolbar.
OR right-click on the slide icon and select Paste.
Note: You also can copy and paste the slide with the Slides tab or in the Slide Sorter view.

Deleting Slides

You can delete slides in Normal View with the Outline and Slides tabs or in Slide Sorter view.

To delete slides with the Outline tab

Click the slide icon of the slide you want to delete.

From the Edit menu, click Delete Slide.
OR right-click on the slide icon of the slide you want to delete and select Delete Slide.

To delete slides with the Slides tab

Click the slide thumbnail of the slide you want to delete.

From the Edit menu, click Delete Slide.
OR right-click on the slide thumbnail of the slide you want to delete and select Delete Slide.

To delete slides in Slide Sorter view

Click the slide thumbnail of the slide you want to delete.

From the Edit menu, click Delete Slide.
OR right-click on the slide thumbnail of the slide you want to delete and select Delete Slide.

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Recommended book:

The Ultimate Guide to
PowerPoint 2007

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