The PowerPoint Drawing Toolbar


The PowerPoint drawing toolbar provides many commands for creating and editing graphics. The toolbar normally located at the bottom of the PowerPoint screen.

PowerPoint Drawing toolbar



To display the drawing toolbar

  • From the View menu, point to Toolbars and click on Drawing.

    Here are the PowerPoint Drawing toolbar icons and its function:

    Draw Enables you to apply different adjustments to the objects that you draw.
    Select Objects Enables you to select a particular drawing object. For selecting multiple objects, keep the Shift key depressed.
    AutoShapes Click on the AutoShapes icon to bring up a list of shape menus. Drag the mouse on to a selected set of shapes and select one from the list.
    Line Used to draw a line. To draw perfectly horizontal or vertical line, depress the Shift key while dragging.
    Arrow Used to draw a line with an arrowhead on it.
    Rectangle Used to draw a rectangle. To draw perfect square, depress the Shift key while dragging.
    Oval Used to draw an oval. To draw perfect circle, depress the Shift key while dragging.
    Text Box Used to draw a text box into which you can enter text.
    Vertical Text Box Used to draw a vertical text box into which you can enter the text vertically.
    Insert WordArt Used to insert different pattern of WordArt to your presentation.
    Insert Diagram or Organization Chart Used to insert diagram or organization chart.
    Insert Clip Art Used to insert clip art.
    Insert Picture Used to insert picture from the location that you specify.
    Fill Color Used to fill a drawing object with a color or shading.
    Line Color Used to define the line color of a drawing object.
    Font Color Used to formats the selected text with the color you pick.
    Line Style Used to define the line style used by an object.
    Dash Style Used to define the dashed line style used by an object.
    Arrow Style Used to define the arrow line style.
    Shadow Style Click the shadow style you want for the selected object.
    3-D Style Click the 3D style you want for the selected object.



    To add an AutoShape

  • Click on the AutoShapes icon on the PowerPoint Drawing toolbar to display the AutoShapes menu.
  • Click on the AutoShape you required to select it.
  • Position the mouse pointer at the location where you want the AutoShape to begin.
  • Hold down the left mouse button and drag to position the AutoShape on the slide.
  • Release the mouse button when the size and proportion you require.
  • To further adjust the shape, select the shape and drag the adjustment handle.


    To draw a line

  • Click the Line icon from the PowerPoint Drawing toolbar. The mouse pointer changes into a cross-hair pointer when moved over the slide.
  • Click at the location where you want the line to begin and drag. Release the mouse button when you want the line to end.


    To draw an arrow head

  • Click the Arrow icon from the PowerPoint Drawing toolbar. The mouse pointer changes into a cross-hair pointer when moved over the slide.
  • Click at the location where you want the line to begin and drag. Release the mouse button when you want the arrow to end.


    To draw a rectangles

  • Click the Rectangle icon from the PowerPoint Drawing toolbar. The mouse pointer changes into a cross-hair pointer when moved over the slide.
  • Click at the location where you want the rectangles or ovals to begin and drag to draw the object. When you have finished, release the mouse button.


    To draw an ovals

  • Click the Oval icon from the PowerPoint Drawing toolbar. The mouse pointer changes into a cross-hair pointer when moved over the slide.
  • Click at the location where you want the rectangles or ovals to begin and drag to draw the object. When you have finished, release the mouse button.


    To create a text box

  • Click on the Text Box icon on the PowerPoint Drawing toolbar.
  • Position the cross-hair pointer using the mouse and depress the left mouse button. Drag the mouse until the size you require, then release the mouse button.
  • The text box will appear in the document, and you can now type in text or import a graphic into the text box.


    To create a vertical text box

  • Click on the Vertical Text Box icon on the PowerPoint Drawing toolbar.
  • Position the cross-hair pointer using the mouse and depress the left mouse button. Drag the mouse until the size you require, then release the mouse button.
  • The text box will appear in the document, and you can now type in text or import a graphic into the text box.


    To create a WordArt object

  • Click on the Insert WordArt icon on the PowerPoint Drawing toolbar.

    PowerPoint WordArt gallery


  • From the WordArt Gallery select a style to use and click on the OK button.
  • From the Edit WordArt Text dialog box displayed, enter the required text in the ‘Your Text Here’ area.
  • Click on the OK button to insert the WordArt. You can move the WordArt to the intended place in the slide.


    To create a Diagram or Organization Chart

  • Click on the Insert Diagram or Organization Chart icon on the PowerPoint Drawing toolbar.

    PowerPoint Diagram gallery


  • From the Diagram Gallery select a diagram type and click on the OK button.


    To insert a clipart

  • Click on the Insert Clip Art icon on the PowerPoint Drawing toolbar to open the Clip Art side pane.

    PowerPoint Clip Art pane


  • The Search for: field allows you to enter one or more words pertaining to a specific graphic you wish to search for. Once enter, click on Go button to begin search. Note: Most of the time, this required Internet connection. If you do not have, then…
  • Click on the Organize clips… (blue color wordings)
  • From the Microsoft Clip Organizer window, double-click on the Office Collections.

    PowerPoint - Microsoft Clip Organizer1


  • As you can see, there are sub-categories such as academic, agriculture, etc. Each category has few clip arts on it.
  • Click on the down arrow at the right hand side of the picture and select Copy.

    PowerPoint - Microsoft Clip Organizer2


  • Position your mouse cursor at the location where you wish to place the clip art. Click the Paste icon on the Formatting toolbar.


    To insert a picture

  • Click on the Insert Clip Art icon on the PowerPoint Drawing toolbar to open the Insert Picture dialog box.
  • Select the picture you wish to insert and click on Insert button.

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