"How to Play Sound in PowerPoint 2007 and the Action Settings Involved?"


This tutorial will let you know how to play sound in PowerPoint 2007 as well as the settings for delay or repeat a sound, set the sound volume, control the sound clip start and end point, etc.

When you insert a sound, you can choose the options, Automatically or When Clicked. Automatically makes the sound play when the icon appears. The When Clicked option makes the sound play only when a user clicks the icon.

If you want to more precisely define when a sound will play, or change the volume for the sound and other settings involved, here are the few steps to follow.


To play sound on a mouse click or mouseover

  • Click the icon to select it. Selection handles appear around it as shown below.
  • sound icon

  • On the Insert tab, in the Links group, click Action icon. The Action Settings dialog box appears.
  • PowerPoint action settings dialog box

  • From the Action Settings dialog box displayed, click the Mouse Click or Mouse Over tab.
  • To make the sound play on mouse-click (or mouseover, depending on the tab that you selected), select the Object action: option and make sure that Play is selected from the Object Action drop-down list.
  • To prevent the sound from playing on mouse-click (or mouseover), you can select the None option.
  • Click OK.


To turn the automatic play on or off for a clip

  • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane.
  • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name.
  • Click the sound drop-down arrow to open the menu and choose an option.
  • PowerPoint custom animation sound setting

  • If you want the sound to play automatically, click Start With Previous or Start After Previous. Otherwise, click Start On Click.

Note: Specifying Start On Click in the Custom Animation pane starts the sound file when a user clicks the mouse anywhere on the slide, even if they do not click the sound icon.


To delay or repeat a sound

  • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane.
  • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name.
  • Click the sound drop-down arrow and click Timing option. The Play Sound dialog box opens with the Timing tab displayed.
  • play sound dialog box

  • In the Delay text box, enter a number in seconds. The delay occurs between when the previous event happens (the initial appearance of the slide on-screen) and when the sound begins.
  • Open the Repeat: drop-down list and choose the number of times that the sound should repeat. You can also type in your own number (up to 9999).
  • Click OK to close the Play Sound dialog box.


To control the sound clip start point

  • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane.
  • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name.
  • Click the sound drop-down arrow and click Effects option. The Play Sound dialog box opens with the Effect tab displayed.
  • play sound effect tab

  • In the Start playing section, choose one of these options:
  • From the beginning, the default play mode.
    From the last position if you want it to pick up where it left off when you stopped it.
    From a specific time, and then enter the number of seconds into the clip that it should begin playing.

  • Click OK to close the Play Sound dialog box.


To control the sound clip stop point

  • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane.
  • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name.
  • Click the sound drop-down arrow and click Effects option. The Play Sound dialog box opens with the Effect tab displayed.
  • In the Stop playing section, choose one of these options:
  • On Click, the default play mode.
    After Current Slide to stop the audio when you move to the next slide, or when the clip has finished playing, whichever comes first.
    After X Slides, enter a number of slides; the sound will continue until the specified number of additional slides have passed.

  • Click OK to close the Play Sound dialog box.


To set the sound volume

  • On the Animations tab, in the Animations group, click Custom Animation to open the Custom Animation pane.
  • From the Custom Animation pane, select the icon for the sound. A gray box appears around its name.
  • Click the sound drop-down arrow and click Effects option. The Play Sound dialog box opens with the Effect tab displayed.
  • Click the Sound Settings tab and click the Sound volume button to display a volume slider.
  • Drag the slider up or down to adjust the volume.
  • play sound volume setting

  • Click OK to close the Play Sound dialog box.


To set sound options from the ribbon

  • Select a sound clip in the slide.
  • On the Sound Tools Options tab, in the Sound Options group, you can quickly change some settings so that you do not have to open the full dialog boxes.
  • You can adjust the slide show volume, set a sound to play when clicked or automatically, set the sound's icon size, and so on.


To assign a sound to an object

  • Select the object that you want to associate with the sound. An object can be a graphic, chart, or text box, etc.
  • On the Insert tab, in the Links group, click Action icon.
  • From the Action Settings dialog box displayed, click either the Mouse Click tab or the Mouse Over tab, depending on which action you want.
  • Check the Play Sound check box. Then open the drop-down list and choose a WAV sound only.
  • Click OK. The object now has the sound associated with it so that when you click it or move the mouse over it during the presentation, the sound plays.


Related Topics:

Adding Sound Files to Your PowerPoint 2007 Presentation

2 Ways to Embed Movies into PowerPoint 2007 Presentations

How to Run Videos (Movies) in Your PowerPoint 2007 Presentation?



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