Paragraph Formatting in Word 2003



Microsoft Word paragraph formatting is the changes that will effects the entire paragraph in a document. What is the thing that you can change?

The format of a paragraph can be changed by setting tabs, indenting, aligning, changing line spacing between and within a paragraph, etc. All these features allow you to enhance the appearance of your document.

Follow the step-by-step guides below:

To apply the paragraph formatting

  • Select the paragraph you want to apply the format.
  • From the Format menu, click Paragraph.
  • From the Paragraph dialog box displayed, do the appropriate changes and click the OK button.

  • Paragraph dialog box



    To align text

  • Select the text you wish to align (Recommended whole paragraph).
  • In the General section Alignment menu, select one of the option:

  • Align Left (Ctrl+L) Aligns text flush with the left margin. This is the default setting.
    Center (Ctrl+E) Centers text between the left and right margins.
    Align Right (Ctrl+R) Aligns text flush with the right margin.
    Justify (Ctrl+J) Spreads text evenly between the left and right margins by expanding or reducing the space between individual words.
    Distributed (Ctrl+Shift+J) Distributes text between the left and right margins. This is clear if your text is short (less than a line).


    Paragraph Formatting - Indentation

    Indentation determines the amount of horizontal space of the paragraph i.e. from where the starting typing point of a paragraph.


    To indent a paragraph

  • Select the paragraph you wish to indent or place the insertion point in the paragraph you wish to indent.
  • From the Format menu, click Paragraph.
  • From the Paragraph dialog box, select the Indents and Spacing tab (if not ready displayed).
  • In the Indentation section, you can choose from the following options:

  • Left Aligns the paragraph to the left-hand margin when you enter a positive number. Entering a negative number will align a paragraph to the left of the left-hand margin.
    Right Aligns the paragraph to the right-hand margin when you enter a positive number. Entering a negative number will align a paragraph to the right of the right-hand margin.
    Special Determines whether the indent is to be a First line or Hanging indent.
    First Line To indent the first line of the paragraph only.
    Hanging To create a Hanging indent.
    None No indentation.
    By To determines the distance of the indent from the margins, in tenths of an inch. To increase or decrease of the value, use the up and down arrows.


    Paragraph Formatting - Line spacing

    Line spacing determines the amount of vertical space between lines of text. The line spacing you select will affect all lines of text in the selected paragraph or in the paragraph that contains the insertion point.


    To adjust line spacing

  • Place the insertion point where you want to enter new text with new line spacing, or select the text you wish to modify the line spacing.
  • From the Format menu, click Paragraph.
  • From the Paragraph dialog box, the following options available:

  • Before Adjusts the line spacing above selected lines, in point size.
    After Adjusts the line spacing below selected lines, in point size.
    Line Spacing The line spacing is automatically specified according to the tallest character on each line. The options for default line spacing include Single, 1.5 lines, Double, At least (current point size), Exactly, and Multiple lines
    Single The default setting. Specifies single spacing, does not add any additional space between lines.
    1.5 Lines Specifies one and a half line spacing, and adds half a line of additional spaces between lines.
    Double Specifies double spacing, and adds a single line of additional spaces between lines.
    At least Specifies the minimum amount of space between lines. MS Word for Windows will add any additional space required.
    Exactly Specifies a fixed amount of space between lines. MS Word for Windows will not add any additional space, even if it is required.
    Multiple Setting the line spacing to a multiple of 1.2 is equivalent to 20% and to a multiple of 0.8 is equivalent to -20%. Setting the line spacing at a multiple of 2 is equivalent to setting the line spacing at Double. In the At box, type or select the line spacing you want. The default is three lines.

    Note: Proper adjust the paragraph formatting will have a big effect on the overall look of the entire paragraph and document itself.

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