Understanding and Exploring Outlook Toolbar

The Outlook toolbar’s will change based on the different views on the Navigation pane. So, the tutorial here will be based on the Mail Information view.

To show or hide the Outlook toolbar

  • From the View menu, point to Toolbars. It shows the Standard, Advanced and Web.
  • Click on the particular wording if you wish to show or hide the toolbar.

    The Standard Toolbar

    The icons on the Standard toolbar are most frequently used icons. It’s used for general purpose as describe here:

  • New - click the icon to create a new message OR Click on the arrow beside the icon to open the drop-down menu.
  • Print - allows you to print messages, attachments, calendars and tasks – anything that is displayed in the main viewing area.
  • Move to Folder - to instantly move a selected message between various folders.
  • Delete - removes any selected item from a message or task to a calendar item.
  • Reply – to create a reply message for a message selected from the Inbox Information view without having to open it.
  • Reply to All - create a reply message to all recipients addressed in the original message without having to open it.
  • Forward – you can create a forwarding message to another recipient without having to open it.
  • Send/Receive - to instantly refresh any mail being sent, or any in-coming mail.
  • Find - to search for a message by contact name, content, or from any area where messages may be held.
  • Address Book - opens the Address book so you can search for and select a contact name.
  • Find a Contact - to enter a contact name, and open the contact’s information dialog box.
  • Help - opens the Microsoft Outlook Help pane.

    The Web Toolbar

    The Web toolbar is similar to the Internet Explorer Standard buttons. Most of the time we use this toolbar when surfing the net. Let’s see the toolbar icons:

  • Back – allow you to move back to past views (page) as required.
  • Forward - allow you to move forward to a page after moving back from it. It’s only available within the Outlook main viewing area, and the Back button has been used.
  • Stop – if click, the search for a page is stopped.
  • Refresh - if click, the current page will refresh (reload).
  • Start Page – will go to the start or default page.
  • Search the Web – will bring out the search page for you to search for information.
  • Address - Either type a web page address, or select the arrow at the end of the field to open the drop-down menu containing a list of previously viewed sites.

    The Advanced Toolbar

    This toolbar will give you more options to navigate the page. See the available icons and its function below:

  • Outlook Today - allows you to quickly open the Outlook Today pane in the main viewing area.
  • Back - to move back from the current view in the viewing area to the preceding view.
  • Forward - is active when using an Internet application through Outlook, allowing you to move forward to pages already viewed.
  • Up One Level - allows you to move up through the list of folders, even if the Folder List bar is not open.
  • Reading Pane - allows you to quickly open or close the Reading Pane.
  • Print Preview - allows you to open the Print Preview dialog box and view the selected item in the Information view that is to be printed.
  • Undo - allows you to undo message deletions, without having to go into the Deleted Items folder, finding the item, and dragging it out.
  • Current View - allows you to sort how items are viewed. It depend on which view that you are in: Mail, calendar, contacts, etc.
  • Group By Box - allows you to group emails by sender name, by subject heading, date received, and more.
  • AutoPreview - allows you to quickly open the AutoPreview function.

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