"Outlook Message Options - The Settings Involved Before Sending the Messages"
Outlook Message Options - What are the settings that available?
When composing a message, the user can set various message options before a message is sent. The tutorial here will let you discover all the necessary settings.
Contains three levels of message importance or priority: high, normal and low. Setting message priorities affects how the message is routed from source to destination. High priority messages are routed to their destinations before normal messages, and low priority messages are transmitted last. The default setting in Outlook is normal.
A symbol displays in the recipient's View Pane indicating the message importance. High displays a red exclamation mark in the recipient's Inbox, Low displays a down arrow in the recipient's Inbox. Normal messages have no symbol against them.
To change the importance level
You can mark your messages as Personal, Private or Confidential and the banner in message header will display the selected option.
To define the sensitivity
Note: Marking a message Private prevents the message from being modified after you send it.
You can send out mail messages that need recipients to respond in a preset way. Microsoft Outlook calls this "voting". When you set voting options in a message, Outlook creates buttons relating to the options that you specify for the recipients to click. You can then track the results by viewing the votes.
To set voting options
To review the results of the voting, you use Outlook's tracking.
To track voting responses
By default, responses that do not contain comments are recorded in the original message, and the responses are kept in the Inbox. To automatically delete the response messages, on the E-mail tab in the Options dialog box (Tools menu), select the Delete receipts and blank responses after processing check box.
To copy the results of voting responses
Outlook can notify when messages are delivered or read by returning a message to you verifying the date and time the message arrived at the mailbox of the recipient "Delivery Receipt" or verifying the date and time the message was opened by the recipient "return Receipt".
To be notified about a message
Outlook can send replies to a particular message to someone else, such as an assistant.
To have replies sent to some body else
When used, this option keeps the message in the sender's Outbox folder until the date and time specified.
To not to deliver a message before a specific date
This option makes the message unavailable by deleting the message after the specified date and time provided the recipient(s) has not read it.
To set an expiry date
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