"Outlook AutoSignature"


Do you know the Outlook AutoSignature feature?

An e-mail signature or AutoSignature consists of text and/or pictures that are automatically added to the end of an outgoing e-mail message. You can create custom signatures for different types of audiences.

For example, use your first name for messages to friends and family, or your full name and e-mail address for messages to business contacts. You can also use a signature to add "boilerplate" text, such as an explanation of how you want others to respond to your messages.

To create a signature for messages

  • From the main Outlook window, on the Tools menu, click Options.
  • From the Options dialog box displayed, click the Mail Format tab.

Outlook Options dialog box

  • In the Compose in this message format: list, click the message form at that you want to use the signature with.
  • Under the Signatures section, click the Signatures button.
  • From the Create Signature dialog box displayed, click the New button.

Create Signature dialog box

  • From the Create New Signature dialog box displayed, in the Enter a name for your new signature: box, enter a name.

Create New Signature dialog box

  • Under Choose how to create your signature:, select the option you want and click Next.

Edit Signature dialog box

  • From the Edit Signature dialog box displayed, in the Signature text box, type the text you want to include in the signature. You can also paste text to this box from another document.
  • To change the paragraph or font format, select the text, click Font or Paragraph, and then select the options you want. These options are not available if you use plain text as your message format.
  • To add an electronic business card - vCard - to the signature, under vCard options, select a vCard from the list, or click New vCard from Contact.
  • Once you've created the signature, you can insert it in all new messages, in all messages you reply to or forward, or just in a specific message.


To automatically insert a signature (outlook autosignature) in all messages

  • From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  • In the Compose in this message format: list, click the message format that you want to use the signature with.

Mail Format Options dialog box

  • Under Signatures section, choose the signatures that you want to use for new messages and for replies and forwards.


To manually insert a signature in an individual message

  • Create or open the message.
  • In the message body, click where you want to insert the signature.
  • On the Insert menu, point to Signature, and then click the signature you want. If the signature you want is not listed, click More, and in the Signature box, select the one you want to use.

As you can see, using the Outlook autosignature feature can dramatically make the signature automated and easier as it append to the message (automatically).

Insert Signature



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