"Mark as Final: Preventing Accidental Changes to a Document"

What does the Mark as Final option do? Simple. It locks a document so that it cannot be edited.

When a document is completely finished, you can mark it as finalized. This prevents users from inadvertently making additional changes to it, and so it gives you some measure of protection against unexpected modifications.

Marking a document as final is also helpful if you share a computer. It will prevent other users from accidentally changing the document. You may even want to mark a document as final to prevent yourself from editing it!

To mark a document as final

• From the Office button, point to Prepare, and then click Mark as Final. The following message box appears.

• Click OK to save your document and mark it as final. Another message box appears as follow:

• Click OK again. This mean that the document has been marked as final, and that editing has been turned off.
• When you mark a document as final, an icon appears in the status bar to indicate that it is final, and the document becomes uneditable.
• If you later decide to make changes to your document, you can turn off the finalized document. Just click the Office button, point to Prepare, and then click Mark as Final again.

Note: This feature can be reversed by anyone who opens the document. So, in some cases it is preferable to restricting editing permissions on the document.

Related Topics:

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Using Microsoft Office Diagnostics Tool to Solve Your Word Problems

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Customizing Word 2007 Status Bar Based on Your Needs!

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