"Microsoft Excel: Knowing the Screen Elements, Entering and Saving Your Spreadsheet Data"

Microsoft Excel is an advanced computer-based spreadsheet, which is used to store data in columns and rows which can then be organized and/or processed. Spreadsheet is simply a sheet that contains many columns and rows.

To get started, follow the guides below:

To start Excel using the Windows Start menu

  • Click on the Start button, point to Programs, following by Microsoft Office and click on Microsoft Office Excel 2003.
Note: For previous version of Office - Click on the Start button, point to Programs and click on Microsoft Excel.

  • Immediately you will see the screen shown below. In the right hand side of the screen, the Getting Started task pane provides help to you.

Starting Excel 2003
  • If you are not using it at the moment, click on the Close icon to close it.
  • The Microsoft Office Excel 2003 screen elements:

Excel 2003 screen elements

By default, Microsoft Excel workbook contains 3 blank worksheets, which are identified by tabs displaying along the bottom of the screen.

To enter text into a worksheet

  • Select the cell in which you want to enter the text and then type in the text.
  • Text entries are left aligned by default.

To enter numbers into a worksheet

  • Select the cell in which you want to enter a number and type in the number.
  • If you want to enter a negative number, type a minus sign in front of it or enclose it in parentheses (bracket), e.g. -15 or (15).
  • To indicate decimal places, you type a full stop such as 125.89.
  • The numbers will be right aligned by default.

To save a workbook

  • From File menu, click Save.

Excel 2003 save as dialog box
  • If it is a new file, the Save As dialog box will appear. If necessary select a different folder that you may wish to save the file in.
  • Enter a name in the File name: text box.
  • Click on the Save button.

To minimize a workbook window

  • Click on the Minimize button in the top right-hand corner of the workbook window.

Excel minimize window

Note: If you minimize the window, the file is not close yet. To re-open the program, just click on the 'minimized program icon' on the window taskbar.

To close a file

  • From the File menu, click Close.
  • You will be asked if you wish to save any changes you have made to the file. Select Yes to save, or No to ignore the changes.
  • If you are saving a new file, the Save As dialog box will display. In the File name text box, enter a name and click on the Save button.

To exit Microsoft Excel

  • From the File menu, click Exit.
  • If you have saved all the changes made in the active workbook files, Microsoft Excel will close.
  • If you have not saved all the changes, the Save confirmation box will be displayed.
  • To save the current workbook file before exiting, select Yes.
  • To exit without saving the file, select No.
  • To cancel the exit command, select Cancel or press Esc.

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