Microsoft Excel Tips and Tricks

Here are the 10 Microsoft Excel tips and techniques:

Tip 1: To quickly move between multiple workbooks or worksheets

  • To move between open workbooks, press Ctrl+Tab.
  • To move to the next sheet in a workbook, press Ctrl+Page Down.
  • To move to the previous sheet in a workbook, press Ctrl+Page Up.

Tip 2: To do creative calculations with paste special

  • In an empty cell, type -1.
  • Select the cell, and click Copy from the Edit menu.
  • Now select (highlight) the cells containing the values you want to change.
  • From the Edit menu, click Paste Special.
  • From the Paste Special dialog box, Paste section, click Values and under Operation section, click Multiply.
  • Click on the OK button.
Note: All the numbers change from positive to negative, or vice versa. This method is also useful for reducing numbers by a factor of 1,000; 1,000,000, and so on.

Tip 3: To edit cells without using the mouse

  • Use the arrow keys to select the cell you want to edit.
  • Then press F2 key to edit the cell contents.
  • When finished, just press Enter to apply the changes or press Esc to cancel the changes.

Tip 4: To add a calculator to the excel toolbar

  • On the View menu, click Toolbars, and then click Customize.
  • Click the Commands tab.
  • In the Categories: list, click Tools, and in the Commands: list, click Custom (Important: The one with the gray calculator graphic!).
  • Drag the selected command from the Commands: list to a toolbar.
  • Click Close.

Tip 5: To apply a series using drag and drop techniques

  • Enter a value, such as MONDAY and press Enter.
  • Move the mouse cursor to the bottom right-hand corner of the selected cell, until the cursor changes to the shape of a fine cross-hair.
  • While depressing the left-hand mouse button, drag down the cells.
  • When you release the mouse button, the selected cells will be filled with the series.

Tip 6: To show or hide the formulas

  • When you're working in an Excel worksheet, you can alternate between viewing the values in the cells and displaying the formulas.
  • To toggle between the different views, press CTRL+` (single left quotation mark).
Note: If you're having trouble finding the single left quotation mark, it's on the same key as the "~" symbol.

Tip 7: To reference cells in other worksheets

  • For an Excel formula that needs to reference a cell in a different worksheet in the same workbook, use the following format for your formula:SheetName!CellAddress (Precede with the worksheet name, follow with an exclamation mark and last with the cell address)
  • For worksheet names that include one or more spaces, you will need to enclose it in single quotation marks.
  • The following is a formula that refers to a cell on a sheet by the name of Weekly Sales: =C8*'Weekly Sales'!A10

Tip 8: To create a Chart with the push of a keyboard button

  • Select the data you want to include in the chart.
  • Press F11 key or the Alt+F1 key.

Tip 9: To turn on the gridlines so that they will be printed

  • From the File menu, choose Page Setup to display the Page Setup dialog box.
  • Select the Sheet tab.
  • Check the Gridlines check box in the Print area.
  • Click on the OK button.

Tip 10: To build vertical titles

  • Select the cell that contains your text as well as the surrounding cells that you want your title to span.
  • On the Format menu, click Cells, and then click the Alignment tab.
  • In the degrees text box, enter 90.
  • Select the Merge cells text box.
  • Click on the OK button.

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