Email Signature: How to Create or Modify it ?


An email signature consists of text or pictures, or both. Microsoft Word provides the capability to email documents directly from Word. You can even use Word to create an e-mail signature file to be included with your messages.

To create an e-mail signature

  • Open Microsoft Word.
  • From the Tools menu, click Options.
  • From the Options dialog box displayed, click the General tab.



  • Click E-mail Options button to display the E-mail Options dialog box.

    Email Options dialog box



  • From the Email Options dialog box displayed, click the E-mail Signature tab.
  • In the Type the title of your e-mail signature or choose from the list box, type a name for your signature.
  • Under Create your e-mail signature box, insert the text or pictures, or both, that you want to use for a signature. (You can format the text using the available formatting tools).
  • When you finish, click OK to close the Email Options dialog box.
  • Click OK.

    To modify an e-mail signature

  • Open Microsoft Word.
  • From the Tools menu, click Options.
  • From the Options dialog box displayed, click the General tab.
  • Click E-mail Options button to display the E-mail Options dialog box.
  • From the E-mail Options dialog box displayed, click the E-mail Signature tab.
  • In the Type the title of your e-mail signature or choose from the list box, click the signature you want to change.
  • Under Create your e-mail signature box, make the necessary changes.
  • Click Replace.

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