"Setup Email Account in Outlook 2003"


How to setup an email account in Outlook?

Well, you can get the e-mail service you need by adding an e-mail account to Microsoft Outlook using the information provided to you by your administrator or Internet service provider (ISP).

Depending on your needs, you can add several e-mail accounts to a single Outlook user profile. For example, you can add a Microsoft Exchange Server account to handle your business e-mail and then add an Internet e-mail account, such as Hotmail, to handle your personal e-mail.

Outlook 2003 supports the following types of e-mail servers:

  • Microsoft Exchange Server
  • Internet E-mail: POP3, IMAP, HTTP
  • Additional Server Types

To get started with an e-mail account, you need to tell Outlook:

  • Type of account (Exchange Server, POP3, IMAP, HTTP, or other)
  • Name of your incoming server and outgoing server
  • Your user name and e-mail address (for example: username@provider.com)
  • Your password


Add and Remove Email Account in Outlook

To add an email account in Outlook

  • On the Tools menu, click E-mail Accounts.
  • From the E-mail Accounts dialog box displayed, select Add a new e-mail account, and then click Next.

E-mail Accounts dialog box

  • Select the e-mail server used for your account, and then click Next.

E-mail Accounts dialog box

  • In the appropriate boxes, type the information given to you by your Internet service provider (ISP) or administrator. If you want to use Microsoft Outlook to connect to a Hotmail server, all you need to know is your Hotmail e-mail address and password.

E-mail Accounts dialog box

Note: Unless your ISP has indicated that your service uses Secure Password Authentication (SPA), do not select the Log on using Secure Password Authentication (SPA) check box.

Unless specified by your ISP, all server and address entries are typed in lowercase letters. Some ISPs require a combination of lowercase and uppercase letters for passwords to add further security. For example, passWorD. Check with your ISP to see if it requires a case-sensitive password.

You have the option of having Outlook remember your password by typing it in the Password box and selecting the Remember password check box. While this means that you won't have to type in your password each time you access the account, it also means that the account is vulnerable to anyone who has access to your computer.

If you are adding a Microsoft Exchange Server account, click Check Names to verify that the server recognises your name. The name and server you entered should become underlined. Be sure your computer is connected to your network. If your name does not become underlined, contact your administrator.

If you are adding a POP3 server account, click Test Account Settings to verify that your account is working. If there is missing or incorrect information, such as your password, you will be prompted to supply or correct it. Be sure your computer is connected to the Internet.

  • If you want to configure additional settings, such as how you want your computer to connect to your e-mail server, click More Settings.
  • Otherwise, click Next and click Finish. The new mail account will appear in the Navigation Pane.

New Email Accounts in Navigation pane

To remove an email account in Outlook

  • On the Tools menu, click E-mail Accounts.
  • Select View or change existing e-mail accounts, and then click Next.
  • Click the e-mail account you want to delete, and then click Remove.
  • Click Finish.

Make an e-mail account the default

If you are using more than one account, you can specify which account is the default so that it will be the first account to be processed. Microsoft Outlook sends your messages using the default account unless you click the Accounts button (next to the Send button) on the message to choose another account to use for that message.

To make an e-mail account the default

  • On the Tools menu, click E-mail Accounts.
  • Select View or change existing e-mail accounts, and then click Next.
  • In the list, click the e-mail account you want, and then click Set as Default.


Have replies sent to a different email account in Outlook

You can specify a different account to be used when a recipient sends a reply to your message. For example, if you send a message and then go on holiday to visit a friend, you can tell Microsoft Outlook to send replies to your message to your friend's account.

To have replies to your messages sent to a different account

  • On the Tools menu, click E-mail Accounts.
  • Select View or change existing e-mail accounts, and then click Next.
  • In the list, click the e-mail account that you send the message from, and then click Change.
  • Click More Settings, and then, in the Reply E-mail box, type the e-mail address of the account that you want replies sent to.



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