Word 2003 Drawing Toolbar: How to use and fully utilize it?


Drawing toolbar can be use to create a drawing that contains many objects, i.e. circles, lines, autoshapes, arrows, etc and they can be layered behind each other.

Word Drawing toolbar


To display a drawing toolbar

  • From the View menu, point to Toolbars and click Drawing.
    OR right-click on an existing toolbar and choose Drawing from the drop down list.

    To create a drawing

  • In the toolbar, click on the AutoShapes icon and choose a shape from one of the menus.
  • Draw your object on the document by dragging the mouse and holding down the left mouse button.
  • Please practices as much as possible the different shapes from the AutoShapes icon in order to get familiar with it.
    Note: You only can draw objects in Microsoft Word when you are in Print Layout view.

    Drawing toolbar icons and functions are listed below:

    Draw Enables you to apply lots of changes to the drawing object such as flip, rotate, text wrapping, etc.
    Select Objects Enables you to select a particular drawing object.
    AutoShapes Click on the AutoShapes button to bring up a list of shape menus.Drag the mouse on to a selected set of shapes and select one from the list.
    Line Used to draw a line. To draw perfectly horizontal or vertical line, depress the Shift key while dragging.
    Arrow Used to draw a line with an arrowhead on it.
    Rectangle Used to draw a rectangle. To draw perfect square, depress the Shift key while dragging.
    Oval Used to draw an oval. To draw perfect circle, depress the Shift key while dragging.
    Text Box Used to draw a text box into which you can enter text.
    Vertical Text Box Used to draw a text box into which you can type a vertical text.
    Insert WordArt Used to insert WordArt.
    Insert Diagram or Organization Chart Used to insert Diagram or Organization Chart.
    Insert Clip Art Used to insert clipart.
    Insert Picture Used to insert pictures from the location that you saved before.
    Fill Color Used to fill a drawing object with a color or shading.
    Line Color Used to define the line color of a drawing object.
    Font Color Used to formats the selected text with the color you pick.
    Line Style Used to define the line style used by an object.
    Dash Style Used to define the dashed line style used by an object.
    Arrow Style Used to define the arrow line style.
    Shadow Style Click the shadow style you want for the selected object.
    3-D Style Click the 3D style you want for the selected object.


    To draw lines, arrows, rectangles and ovals

  • Click on the icon you wish to select on the Drawing toolbar, i.e. click on the Oval icon, to draw an oval.
  • Move to the position on the document that you wish to draw the object.
  • Depress the left mouse button and drag the mouse to create the size of object you require.
  • Release the mouse button when the object is the desired length or shape.


    To create a text box

  • From the View menu, click Print Layout to ensure you are in this view.
  • Place the insertion point where you want to create the Text Box.
  • From the Insert menu, click Text Box.
    OR click on the Text Box icon on the Drawing toolbar.
  • Position the cross-hair pointer using the mouse and depress the left mouse button. Drag the mouse until the size you require, then release the mouse button.
  • The text box will appear in the document, and you can now type in text or import a graphic into the text box.


    To create a WordArt object

  • Move the insertion point to the location where you want to insert a WordArt object.
  • From the Insert menu, point to Picture and click WordArt
    OR click on the WordArt icon on the Drawing toolbar or WordArt toolbar.
  • From the WordArt Gallery select a style to use and click on the OK button
    OR double-click on the intended style.
  • From the Edit WordArt Text dialog box displayed, enter the required text in the 'Your Text Here' area.
  • Click on the OK button to insert the WordArt. Tip: Right clicking on the WordArt will bring up a menu with a number of options. A particularly good option is Format WordArt that will let you format your WordArt in detail. You also can edit the WordArt using WordArt toolbar.


    To insert a clipart

  • Click on the Insert Clip Art icon, located on the Drawing toolbar to open the Clip Art side pane.

    Clip Srt Pane


  • The Search for: field allows you to enter one or more words pertaining to a specific graphic you wish to search for. Once enter, click on Go button to begin search. Note: Most of the time, this required Internet connection. If you do not have, then…
  • Click on the Organize clips… (blue color wordings)
  • From the Microsoft Clip Organizer window, double-click on the Office Collections.

    Microsoft Clip Organizer window


  • As you can see, there are sub-categories such as academic, agriculture, etc. Each category has few clip arts on it.
  • Click on the down arrow at the right hand side of the picture and select Copy.

    Microsoft Clip Organizer2


  • Position your mouse cursor at the location where you wish to place the clip art. Click the Paste icon on the Formatting toolbar.

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