"How to Delete Messages in Outlook 2003?"

As you use Outlook and your e-mail account(s), you will need to delete, store messages in different related folders, sort and find messages. This tutorial will show you how to delete your Outlook email messages.


Delete Messages in Outlook 2003

Once a message is no longer needed, the user can delete it. When a message is deleted, it is stored in the Deleted Items folder. Deleted messages can be retrieved from the Deleted Items folder.

To delete a message (Mouse method)

  • Select the message to delete.
  • Click Delete button on the Standard toolbar.
  • OR
  • Click and drag the selected message to the Deleted Items folder.


To delete a message (Menu method)

  • Select the message to delete.
  • From the Edit menu, click Delete.
  • OR
  • Click the right mouse button on the selected message, choose Delete. The deleted message is placed in the Deleted Items folder.


To delete a message (Keyboard method)

  • Select the message to delete and press [DELETE]. The deleted message is placed in the Deleted Items folder.


To retrieve a deleted message

  • In the Deleted Items folder, click and drag the message to be retrieved into the required folder, e.g. lnbox.
  • Release the mouse. The chosen message is now restored to the folder specified.


Deleting Messages Permanently

If messages are no longer required, they MUST be deleted from the Deleted Items folder. If this is not done regularly and error message will appear warning you that you have run out of space in your mail box.


To delete a message from the deleted folder

  • Open the Deleted Items folder.
  • Select the items you want to delete (use the [Shift] key to block select or the [Ctrl] key to select non-adjacent items).
  • Press [DELETE] on the keyboard. Outlook displays the following dialog box:

E-mail Accounts dialog box

  • Click Yes to delete the items.

Note: If you want to delete everything from the Deleted Items folder, click the right mouse button over the folder icon and choose Empty "Deleted Items" Folder from the resulting shortcut menu.



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